Membership Role Policy and Multi-Organizational Policy

Preface:
Everyone is welcome at Icarus Interstellar Incorporated and we look forward to many fun and exciting adventures. However, for an organization to be successful, there must be an appropriate membership policy governing membership roles.

To assist our organization Leaders and Officers with planning and operations, and also allowing for a better understanding of org dynamics, we have implemented multi-tier membership roles and additional policies.

Our Membership Policies are designed on the premise that an organization must have members from all levels of commitment to be successful, and therefore it allows flexibility.

Current Organization Membership Roles:

Leadership Roles

  • Leader – This is the top tier role that has been tasked with the responsibility to oversee the membership and run the organization by planning, developing, and implementing organization goals. They insure that organization goals and visions align with the organization’s founding principles. They are responsible for marketing, recruitment, and expansion planning.
  • Officer – The officer roles are subordinate to the Leader roles and serve as “Assistant Leaders”. They usually work with a specific Leader to assist with general responsibilities of that Leader or they may focus on or oversee a specific organization function.

Member Roles

  • Core Member – Core Members are very active and highly dedicated members that have committed themselves to Icarus Interstellar Incorporated as their primary org (selected on the RSI site) and are able to join org events at a moderate level of participation (1-2 times a week) or above. They are an integral part of org event planning. To achieve the Core Member level, a Member will need to maintain at least a moderate level of participation, which is about 50% of scheduled org events. If the Core Member falls below a moderate level of participation, they will be moved to the Member role. They have full access to our Discord server.
  • Member – Members are the org’s more casual players that have committed themselves to Icarus Interstellar Incorporated as their primary org (selected on the RSI site) and are able to join org events on a casual basis (1-2 times a month). To achieve the role of Member, a Recruit will need to maintain a casual participation level. If the Member falls below the casual level of participation, they will be moved to the Affiliate role. They have full access to our Discord server.
  • Recruit – New players that are interested in becoming full members (Member role) and that have not selected the Affiliate or Guest role, will enter the org as a Recruit role. To become a full member, a Recruit will need to join our org nights at least 1-2 times a month and select Icarus Interstellar Incorporated as their primary org on the RSI site. If these two requirements are not possible, the Recruit will be assigned the Affiliate role. Recruits have full access to our Discord server and are encouraged to join discussions.

Affiliate Roles

  • Affiliate – Affiliates are players that are acquainted with our org but hold no particular allegiance to us. They may be casual players from other orgs who join us occasionally, or ambassadors from other orgs networking with us, or even inactive members who plan on returning. They have access to all Discord channels except for sensitive member-only channels. (Note: Inactive members that plan on returning in the future will be assigned the Affiliate role for membership planning and tracking reasons.)
  • Guest – Guests are those that have some connection with the org and are wanting to stay in touch. They may unsure if they want to play Star Citizen, or be friends wanting to follow us, or even someone in the process of deciding their level of commitment to the org. This role may also be assigned as a temporary role for an event. They have access to all Discord channels except for sensitive member-only channels.

Member Participation / Activity Level:

For an organization to become successful and continue to grow, there must be a basic expectation of participation / activity level of its members within reason. With that said, there also must be a balance of that expectation versus real life obligations. The Membership Roles listed above is one way to help the leadership team understand the dynamics of the organization and plan for growth.

We would love for all Core Members, Members, and Affiliate Members to be as active as they are able to. However, we absolutely understand that real life comes before gaming, and that we’re all here to have fun. For this reason, we will not have any “mandatory” events or expect a specific amount of activity. However, to grow a successful organization, we need to understand the activity level of members and their needs. The following guidelines are in place to ensure that the organization leadership has the information it needs.

Participation Guidelines and Notes:

  1. We offer official organization play times each week for members to strive to attend, which will be when larger activities are planned. These times will be updated as required, but will generally be scheduled during the evenings for all North American time zones.
  1. Additional times may be scheduled depending on member’s desires and available time to play. More regularly scheduled official play times will be added as the organization’s membership increases.
  1. Our organization’s communication is based on a Discord server. Members should use this server to communicate with fellow members and keep up to date on organization plans, events, and news. We ask all Core Members, Members, and Recruits check our Discord server at least a couple times a week (most people probably check Facebook, Twitter, and other media more often then that).  

Recruitment:

Icarus Interstellar Incorporated values quality over quantity. We try to make it easy for those players that might be interested in our organization to find out more about us. We will never resort to spamming invitations. We want to make sure that each potential new member is a good fit for us, as well as to allow each potential new member to ask questions and make sure we are a good fit for them. We want each incoming member to be satisfied.

Age / Maturity Requirement:

We have a minimum age of 18 and a preferred age of 21 and over. A rare exception might be made for minimum age, but only for a special situation.

Maturity is a consideration for Icarus Interstellar Incorporated. We strive for a mature membership that can encompass our principles and follow our bylaws. As an example, an 18 year old that works well with others and has a love for exploration would be a better fit for us than a 30 year old that just wants to “pew-pew some noobs” and trash talk.

Membership Requirements to Join:

New members should be able to:
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◦ Agree with our principles and be able to follow our bylaws (just like any other group)
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◦ Meet the age requirement listed above (easier to keep a maturity level standard)
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◦ Be available for at least some of our planned events (isn’t that why we are here?)
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◦ Have an appropriate standard of written and spoken English (just makes it easier)
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◦ Avoid excessive “social text abbreviations” (it’s polite and easier to read)
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◦ Be friendly, courteous, and respectful of others (this is just a given for our atmosphere)
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◦ Not be prone to using obscene language in a continuous manner (no F%#& this and F%#& that)
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◦ Not be prone to rage or anger (we want a friendly and welcoming atmosphere)
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◦ Be dependable (if you say you will do something or attend an event, be able to follow through)

Dependability:

We encourage all members to be respectful of their fellow members when signing up for one-time or ongoing events. Members should evaluate their real life schedule and obligations before making any commitments.

Members should avoid not showing up for something they are scheduled for, being late, or leaving early, unless it is a real life urgent matter, which everyone understands. Exceptions are “free-fly” events which are casual “join when you can and leave when you want” events.

Members that can only attend part of a scheduled event should communicate that ahead of time so arrangements can be made. Being able to depend on fellow members is very important and should not be taken lightly. Planned events or missions may rely on a certain number of players or specific players to be logged in on time and not leaving early.

Multi-organization Policy:

Icarus Interstellar Incorporated is NOT an exclusive organization. Members are allowed to affiliate with other organizations as they desire, as well as list Icarus Interstellar Incorporated as their affiliate organization.

However, it is highly encouraged that the other organizations that a member belongs to be researched thoroughly in order to avoid violation of our organization principles and bylaws. Members will be held accountable for the actions other organizations they belong to. Any member that is determined to belong to another organization that is going against the principles of this organization will be subject to removal from this organization.

General Process to join (for 2024 and beyond):

  • Click on I’M READY TO JOIN on the Home Page.